Clock on location notice

1. What this is

A business can choose to record roughly where each worker is when they clock on and off a job. Before turning it on, the business should tell its workers in writing. This is a notice a business can copy, fill in and give to its workers. The app offers the same notice next to the setting.

It describes what Crewzy does: one rough reading at clock on and one at clock off, only with the worker's permission on their phone, seen only by owners and office staff, and deleted with the business's records 90 days after the business closes its account. It is not legal advice.

2. Check the rules where you work

The rules on telling workers about tracking differ between states and territories. NSW and the ACT have workplace surveillance laws that require written notice before tracking starts, generally at least 14 days ahead. Other states' surveillance and privacy laws may need the worker's agreement or other steps. In New Zealand, the Privacy Act 2020 requires workers to be told what is collected and why.

Check what applies where your workers are before you turn it on. [Lawyer to confirm this notice and the notice period for each state and territory, and New Zealand.]

3. The notice

Fill in the parts in square brackets: your business name, the date it starts and who to ask.

Clock on locations at [business name]

From [start date], [business name] will record roughly where you are when you clock on and when you clock off a job in the Crewzy app.

What is collected: one rough location reading from your phone when you clock on, and one when you clock off. It can be out by tens of metres or more.

When: only at those two moments. This is not continuous tracking. The app does not record where you are between clocking on and off, or at any other time.

Why: so the office can see that work was done on site, for timesheets, pay and questions from customers about the hours on a job.

Who can see it: the owners and office staff of [business name], on the job's time records. Other workers and customers cannot.

How long it is kept: with the time record, for as long as [business name] keeps its job records in Crewzy. If the business closes its Crewzy account, it is deleted with everything else 90 days later.

Your phone: it asks your permission first. You can say no, or turn it off later in your phone's settings, and you can still clock on and off without it.

Questions: [who to ask].